Agents do the work.You decide.
Ecktivate builds AI systems for Dutch SMEs. Agents read the inbox, keep customer records up to date and prepare quotes, invoices and follow-ups. Your team approves what goes out. We start with the process, then build what pays off most.
One system instead of ten tools
First the process, then the technology
Approval on everything that goes out
One system, set up around your work
Not another tool on the pile, but the manual work taken out. The agents prepare, your people decide and keep the contact with customers.
The platform
One system instead of ten tools
Customers, pipeline, quotes, invoices and email in one place. An email lands with the right customer by itself, a request is ready as a quote, and nobody retypes anything from one system into another.
- Email, customers and quotes in one environment
- Agents propose, your people approve
- Connected to what is already there, like your accounting
How we work
A permanent AI partner, not a one-off project
AI moves fast, and getting an edge out of it takes someone on top of it all the time. That is us. We build in blocks, keep what is built running and pick up the next opportunity when it comes.
- Building in blocks, with an hour estimate up front
- Every block starts only after your approval
- Keeping it running and improving it is part of the job
Process analysis
First the process, then the technology
Build right away and you automate assumptions. So first we map how the work runs today: where the time goes, what gets retyped and which step an agent can carry. The result is a roadmap ordered by return.
- The process from first contact to invoice, mapped
- The seams between systems made visible
- A roadmap in building blocks, with hour estimates
How it works
One system, three roles. The same split for every process we take over.
Software
Collects and organises everything that comes in: email, requests, customer data, invoices. One place where it is right, instead of five that almost agree.
Agents
Read along, update customer records and prepare drafts: a quote, a reply, a reminder. Always as a proposal.
Your team
Approves and keeps the contact with customers. Deciding and relationships stay human work.
Nothing goes out without human approval.
Who we work for
Different companies, the same bottleneck: too much time goes into work no customer sees.
Trade and engineering
Requests arriving between the spam in the inbox, quotes retyped by hand, an ERP that does not talk to the rest. That is where most time can be won.
Firms and service providers
Files, documents and client contact where much of the same comes back. An agent collects and prepares, the professional reviews and decides.
Growing companies
More customers without as many new people. Growing by adding staff eats your edge. We make sure the work scales, not the payroll.
Why Ecktivate
Human at the wheel
Agents prepare, your people decide. Whatever goes to a customer is approved before it is sent.
Process first
We do not start with technology but with how the work runs today. Only once that is clear do you know what automating is worth.
In your systems, not next to them
What is already there stays and gets connected: your accounting, your inbox, your existing database. No separate island that stalls after three months.
Nothing guessed
The system only fills in what is certain. What it does not know, it asks instead of making it up.
Where is most of your manual work?
Book a 30 minute call. We go through how the work runs today and where an agent would take over the most.